Do you currently run a manual Visitor Management system? There are many types of manual visitor management systems today, we have supplied for years Visitor Management books from companies like Kalamazoo, Zion and others. You will know them to if you use these manual Visitor Management books today.

 There are many issues associated with any manual visitor management system today, Just ask the person running your manual visitor management system what problems they have.....Ill bet they have more than half of this list.

• Cant read the writing of the person who wrote in the book!
• Visitor does not fill in company details correctly!
• Visitor forgets to right down the time they arrived!
• You still need to ask the visitor who they are after they have signed your book!
• Visitor leaves and we actually do not have any legible information to know who the visitor was!

 Truth is, in many situations it’s fine to be vague about how we describe ourselves or how we record time. It’s no problem rounding to the nearest 15 minutes or so when asked “how long until we leave for the movies”.  But in a visitor management system used to determine who is on location ... unacceptable

Your reception or admin staff running your visitor management system may be losing 10 minutes a day managing the manual system, 10 minutes per day is 41 hours per year.....should you continue with your manual visitor management book?

What are the 5 biggest problems with Manual Visitor Management Systems? Let me walk you through these issues and give you a link to watch a demonstration on how to resolve them.....

Problem #1:  Dealing with inaccurate manual systems - I'll show you how to take the guess-work out of Visitor and Contractor sign-in books, and eliminate "dumb entries" forever!

Problem #2:  Difficulty in managing visitors across multiple locations/sites - You'll learn how to make visitor tracking just as easy across 10 sites as it is for 1!

Problem #3:  Identifying and Reporting who is on location in real-time - Get complete transparency of who visits your location. Discover who is on location now, who was on location previously, and if the visitor is a contractor, whether their invoice for their time reconciles with how long they were actually on location for. 

Problem #4:  Wasting your receptionists or security teams precious hours (or days!) tracking down staff when their visitor arrives - It's the 21st Century. These days your receptionist shouldn't have to waste precious time phoning, emailing, and looking for staff just to advise them that they have a visitor. I'll reveal exactly why you won't have to put up with this pain for much longer...

Problem #5:  Unable to access evacuation reports to tell us who is on location - most regular visitor management systems were designed to operate on a reception kiosk PC or with a server environment in mind – making getting an evacuation report out of them impossible when you are standing outside in the car park of your location. You'll find out how to get real-time evacuation reports for any location plus a heap more - including the ability to send Head Counts via SMS to your safety / floor wardens. I know this one will blow you away!

Regardless of how many visitors you get per day, it could be 2 visitors per day and it could be 2002 visitors per day, you need to consider a better system than your current manual visitor manual system.

 Having the ability to create ID cards that you can write over again and again hundreds of times will save you thousands of dollars over time......

Rewritable Feature:

Magicard has updated the Pronto printer with a unique rewritable card feature that is now available as standard on all Pronto printers… at no extra cost. Unlike most rewrite printers in the industry, the Pronto printer allows you to print in full color or rewrite in a choice of 2 colors, black or blue, on a rewritable card.

With the Pronto, businesses looking for a complete solution to print Loyalty, Membership, Staff ID, Visitors or Promotional cards in low volume can print their card design in full color as usual using a colour film. Then setting the Pronto in rewritable mode is easy; just remove the colour film from the printer and close the lid. The rewrite feature allows you to print, erase and update information in blue or black over and over....up to 500 times on the one card.

High Quality Printing:

In addition to this new feature, the Pronto produces a card with a portrait, barcode, logo and edge to edge graphics with 300 DPI resolution. It is ideal for printing in full color on blank cards or for printing monochrome text onto pre-printed cards.

Anticounterfeiting Visual Security:

For the security of your cards, Magicard’s patented HoloKote™ visual security system is built-in. The Pronto enables you to print a choice of four anticounterfeiting transparent watermark designs at no extra cost.

Optional encoding:

The Magicard Pronto printer can be ordered with magnetic stripe encoding capabilities so that you can write data to your cards at the same time as printing.

Call us to discuss how rewritable cards can help you in your business 1300 800 077

I spoke with David recently and here is his story as he told it to
me.....

I first became involved in my daughters swimming club in Western
Sydney when my daughter was 8 years old. Swimming was an easy choice,
as we were always swimming weekends at home in the pool, on holidays
at the beach and weekly swimming lessons. I always thought swimming
was a great sport and was good exercise for the kids as well. What I
did not know at the time, was my daughter was turning out to be a
natural swimmer and proving to be a very competitive one, but that is
another story for another day.

As my daughter started winning race after race surprising her mum and
dad week after week, it was inevitable that I was to become more
involved with the swimming club. I got involved firstly with
training, I took my daughter to training a couple of times per week
sharing the load with my wife, I started to assist the coaches &
trainers get equipment out for the kids, then moved onto race days,
helping with the organisation of the races and general help needed
within the club on race days.

Eventually I took on one of the top jobs in the swimming club -
unpaid of course, these are jobs of love, my daughter was winning
major carnivals now across the state, and I took on the role of Vice
President of the swimming club. I felt with so much involvement I
could add value to the swimming club and the kids. After watching my
daughter over the past couple of years grow into a competitive
swimmer I knew that I could help other kids do the same.

As the Vice President of the swimming club I had many hats to wear to
look after all my duties, communication, reporting to the board, as
well as thinking about membership, marketing and sales, events and
swim teams. One of the first major issues that occurred after I
became Vice President was one of the kids did not have the funds
required to attend one of the upcoming meets.

I knew I could impact this, and set about thinking of ways we could
raise funds for our swimming club. We had done sausage sizzles to
raise funds, we had ticket sales with prizes to the winners. Fund
raising for our swimming club was always talked about, and to me
appeared to be one of the biggest challenges we had, as funds raised
helped the kids. If we raised less funds from fund raising this only
ever impacted the kids, equipment for the kids etc. I remember
thinking about fund raising, membership, kids equipment and then I
got an idea!

I grabbed a piece of paper while sitting down in the stands watching
my daughter train, I remember the day it was one of those middle of
winter days when the outside temperature had dropped to around 5
degrees. I started writing bullet point ideas and thoughts.....then
out came an idea....what if we had a membership card that all members
could buy for 10 dollars, I could go to local companies and ask them
to advertise on the back of the card for an amount of money and offer
members a discount at the stores that advertise on the back of the
card.

Great idea I thought, took it to the committee and as they do, came
to a decision "Unless we can fund it ....it will never happen"

The Outcome was awesome,

    * we raised 10 dollars for every membership card sold
    * 6 local businesses were proud to be supporting the local
       swimming club with discounts for members
    * The money raised paid for the Magicard ID Card Printer
    * Every card after this cost us 70 cents and we sold for 10
       dollars
    * We made the card an annual card